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Home » Parents » CPA Meetings » Minutes » November 2009

CPA Meeting Minutes

CPA Board Meeting
Tuesday, January 12, 2010
8:00 AM

Next meeting: February 9, 2010 at 8:00 AM

Minutes

Members present: Kim Smir, Sarah Beard, Barbara Palmer, Ashley Simpson, Penny Summers, Kathleen Smith, Deb McGee, RuthAnne Brame, Jeanette Webb, Brooke Monaghan, Kelly McKee, Marilee Ambro, Kari Delligatti, Katherine Hamilton, Stephanie Farabow, Harriette Knox, Karen Smith, Amy Kreimer, Beth Cheek, Mary Winstead, Pamela Bennett, Pam Carmody, Amy Stowers, Barbara Byrum, Knox Barker, Joyce Johnston, Wendy Enochs, Julia Robinson, Susan Moffitt, Teresa Audilet, Wendy Riley, Lisa Hill, Mary Hale, Thea Fitzgerald, Martha Anne DuBose, Patty Richardson, Mary Dator

Welcome and Opening Prayer led by Kim Smir

Officer Reports
Kim Smir- President
Kim welcomed Ruth Anne Brame, mother of Lindsay (8th) to the CPA Board. Ruth Anne is chairing the newly formed Photography Committee. Kim thanked the Board for attending the December breakfast. New Admissions Viewbooks were distributed and Kim asked Board members to pass these on to prospective families. Kim passed around teacher thank you notes. Kim announced that the CPA Board participation in the Annual Fund is currently at 88% and she encouraged those who have not pledged to do so that the Board can achieve 100% participation.
November meeting minutes were approved.

Sarah Beard- President Elect
Hot Dog Day- Monday, February 1. Sign up sheet was distributed and Sarah asked for many volunteers to help with this fun event.

Ashley Simpson- Treasurer
December bank statement was reviewed. $8300.00 checks written and $9600.00 deposited. This included the Christmas gifts for the faculty and staff.
Still collecting money for the end of year gifts for faculty and staff. Please contribute!

Advancement Report- Kathleen Smith and Mary Winstead Kathleen Smith reminded the Board about the Zack Bonner event on January 28th. This will be a student only event. Po Bronson, author of "Nuture Shock" will be at Canterbury on February 4th at 7:00 and all are welcome and encouraged to attend. The book is on loan in the office so that all Canterbury parents will have a chance to read it before his visit. Please look for more information in the Chatter. The Advancement Committee is now being chaired by Charles Lucas and Will DuBose. The Annual Fund is currently at $318,000.00 which is an increase of $25,000.00 over this same time last year.

Burns Jones- Head of School Burns spoke about the new Admissions Viewbook and explained how it was part of the new marketing plan. The Admissions Office has been receiving applications for next year and Burns asked the Board to please "advertise" our school to any prospective families. Parents are the best source of advertising.

Penny Summers- Guest Speaker
Penny introduced the Board to the new Inclusivity Committee that is being chaired by Penny and Kathy Durham. There are currently 14 members on the committee and Penny invited anyone interested to join. A 3 year Strategic Plan was devised in order to make Canterbury a more diverse and inclusive community. The first phase is the development of the "Newcomber News" which gives new families an introduction to the traditions at Canterbury. It will be published quarterly. The next phase focuses on Socio-Economic Diversity and the committee is trying to decide what traditions should continue (i.e. the dress code clothing exchange, birthday guidelines), which ones should we discontinue (i.e. consider lowering fees for the Auction and the Golf Tournament so more can attend) and what new things should we begin (i.e. equipment loans for Venture Out programs). The next meeting of the Inclusivity Committee is scheduled for February 18th and all are welcome to attend.

Committee Reports-
Auction- The Monkey Bar Madness Auction is scheduled for March 19th at Revolution Mill Studios at 7:00. Tickets are $60. No seated dinner this year but the food will be delicious and "fun." There will be a professional auctioneer and Raffle tickets will be sold for $100 each and the winner gets to choose the Live Auction item of their choice. Blaine and Will DuBose were thanked for the tremendous job they are doing with sponsorships and auction items. Altar Guild- $600 was raised from the Christmas flower sale.
Cookbook- The recipe contest was a success and the committee currently has approximately 600 recipes but will always take more! School Store- The December shopping day netted $600. The store will be open regular hours until the end of the year. Shepherd's Committee- Middle School Open House on Tuesday, January 19th from 9:30-11:30. Please tell your friends! Book Fair- Thanks to all who volunteered and shopped. The Book Fair raised $4554.60 in profit which is an increase of $500 over last year. Care Committee- Meg Bennett broke her leg and has had surgery but will be returning to school soon. Sharon Perper fell and broke her pelvis. Amy Klug's mother died. Please keep these families in your prayers and pass along any new concerns to Daniela Helms. Classroom Coordinators- No Lower School Valentine parties this year due to Jump Rope for Heart on the same day. Children will have special Valentine snacks during snack time. Community Dinners- The next Community Dinner is scheduled for Thursday, January 21st at 6:00. Invites have been mailed and all are encouraged to attend this fun event that will feature live music and a presentation of Middle School artwork. Committee could use help with decorations and clean up. Green Committee- January 25th is the start of the Green Cup Challenge. This is a student-led initiative that focuses on saving energy. The event lasts 30 days and children will hear more in the "surprise announcement" later in the month. Plastic bags are still being collected. Hot Lunch- Deb McGee welcomes suggestions for new vendors to try. Mardi Gras- The event will be on Fat Tuesday, February 16th. Family Groups will be making masks for the children to wear. The event will feature live New Orleans music and King cake. The King and Queen will be chosen amongst the Faculty and Staff since the 8th graders will be out of town. Volunteer sheet was distributed. Parents' Page- January 25 is the deadline for the next edition. Knox asked the Board to consider the "Curriculum Corner" section of the Parents' Page to determine if that is the best place to publish that information. Any suggestions or comments can go to Knox. Passive Fundraising- The two Chick Fil A Nights have raised $150.00 each. The next one is scheduled for February 4th from 6-9 PM. The CPA received a check from Harris Teeter for $477.00. Target earnings have increased. Still collecting Box Tops so look for announcement in Chatter. Skateland- 43 kids attended in November and all went very well. The next Skateland day is scheduled for January 22 so look for details in the Chatter. Kara thanked her volunteers and said she has more than enough help. Stone Soup- Stone Soup day went very well with lots of good volunteers and delicious soup. Leftovers and canned goods were delivered to Pathways. Teacher Appreciation- Christmas casseroles were a huge success. Teacher Coffee Bar is scheduled for mid January. Booster Club- Concessions at home basketball games are selling very well. Thanks to the volunteers! Photography- Need more volunteers. Working on being able to have parents download pictures to a central web site. Need pictures from all activities. Please label your photos with the event and the date.

New Business- Kim reminded Committee Chairs about the sandwich boards that are available for carpool if you need to advertise an event or activity.

The meeting adjourned at 8:48 am.
Respectfully submitted,
Barbara Palmer
January 19, 2010